Board of Commissioners Meeting
July 31, 2014
Sunapee Town Offices
PRESENT: Theodore Gallup-Chairman, Kenneth Meyer, Paul Mason, David Cain, Douglas Gamsby, Kurt Markarian.
Also present: Holly Leonard, David Bailey, Neil Cheseldine.
The Chairman called the meeting to order at 5:31 p.m.
Town Treasurer Bank Report: Holly L. reported that there was an issue that the Town Treasurer is dealing with in regards to the amount of collateralization that the Sugar River Bank was issuing against the Water and Sewer bank accounts. There was some discussion regarding banks and banking practices.
Forms for Signing:
June 26, 2014 Meeting Minutes: David C. made a motion to accept the June 26, 2014 minutes as written, seconded by Kenneth M., Kurt M. pointed out that Stearn’s Septic was misspelled, voted unanimously in favor, so declared by the Chairman.
June Sewer Purchase Journal: David C. made a motion to accept the June Sewer Purchase Journal as written, seconded by Paul M., after some discussion regarding Stearn’s Septic, New London Hospital and payroll expenses, voted unanimously in favor, so declared by the Chairman.
June Wastewater Treatment Plant Upgrade Check Register: David C. made a motion to accept the June Treatment Plant Upgrade register as written, seconded by Kurt M., voted unanimously in favor, so declared by the Chairman.
June Water Purchase Journal: David C. made a motion to accept the Sunapee Water Purchase Journal as written, seconded by Kenneth M., after some discussion regarding the cost of the water main break on North Road, voted unanimously in favor, so declared by the Chairman.
SCT 6 Abatement Request: David C. made a motion to accept the request for abatement, seconded by Paul M., after some discussion regarding the meter, voted unanimously in favor, so declared by the Chairman.
Grant Acceptance Authorization: David C. made a motion to sign the authorization as presented, seconded by Paul M., voted unanimously in the affirmative, so declared by the Chairman.
Wastewater Treatment Plant Highlights: Dave B. reported that a lot is going on at the Treatment Plant, that both ditches are on line and that there had been a mishap with water and pumps in the basement of the operations building. There was some discussion regarding getting an extended warranty on the pump motors because they had been submerged. Kenneth M. thinks that maybe Sunapee should ask for new motors to be supplied and see if the contractors insurance will cover this. There was some discussion regarding doing this and if the problem could happen again. Dave B. reported that a third container of dewatered sludge has been taken to Claremont and that it had taken only 12 hours of running the centrifuge to dewater approximately 68,000 gallons of sludge and that this had
used about 55 gallons of polymer. There was some discussion regarding the savings being realized by running the centrifuge as opposed to hauling to Concord and having them dewater.
Dave B. reported that New London had sent a memo from David Mercier of Underwood Engineers to New London regarding the flow meters. There was some discussion regarding the flow issues and how the meters work as well as how the numbers are arrived at by subtracting the flow at the Town Line from the flow into the Treatment Plant to establish Sunapee’s and New London’s amount of flow. Neil C. stated that there is an issue with the type of flume that the Town Line meter is in and the possibility of sand and grit build up that will cause the meter to read high with nothing actually being wrong with the meter itself. There was much discussion regarding the meters and past issues between New London and Sunapee in regards to the meters. Paul M. made a motion to have the next meeting be a joint quarterly
meeting with New London and to have the flow issue on the agenda for discussion. Seconded by Kenneth M., voted unanimously in the affirmative, so declared by the Chairman.
Dave B. will draft a letter in response to the letter from David Mercier, prior to the August meeting.
Wastewater Treatment Plant Upgrade:
Penta Pay Requisition: Neil C. presented pay requisition number 25 in the amount of $56,083.51. David C. made a motion to have the Chairman sign the Penta Corporation pay requisition, seconded by Kenneth M., voted unanimously in favor, so declared by the Chairman.
Budget Report: The Chairman signed the budget report.
Change Order #7: David C. made a motion to approve change order #7 for the Chemical Building in the amount of $271,448.73 which also reflects a credit for a platform around the generator that was not needed, seconded by Kenneth M., voted unanimously in the affirmative, so declared by the Chairman.
Engineering Contract Amendment: David C. made a motion to accept the engineering contract amendment # 2, seconded by Douglas G., voted unanimously in the affirmative, so declared by the Chairman.
Water Treatment Highlights:
Dave B. reported that there had been a lightning hit at the Georges Mills well site that had taken out quite a few pieces of equipment there. Dave B. reported that he did get a recommendation from Underwood that in 10 years there will need to be something done with adding sand to the filters at Harbor Hill. Dave B. stated that he had worked a trade type deal with the Highway Director where the water department paid for a valve at the library so that a future water line might be run to the highway garage and the Highway department will pay for some of the paving from the leak on North Road.
Perkins Pond: Dave B. reported that the project is moving along very nicely despite a problem with getting in a 1000’ roll of 2 inch pipe.
Pumps: Dave B. stated that there was officially only one pump to be used in the Perkins Pond Sewer system and that he had looked into getting funding for the pump portion of the project. There was much discussion regarding a possible service contract with a third party for the pumps in this system. The Commission decided that they would leave this alone and that it could potentially cost the department too much money to do.
Old & New Business:
Kenneth M. questioned the water intake project. Dave B. stated that the replacement of the intake line in the lake would begin after Columbus Day.
7:33 p.m. David C. made a motion to adjourn, seconded by Paul M., voted unanimously in the affirmative, so declared by the Chairman.
Submitted by Holly Leonard.
Approved by the Water & Sewer Commission this ______ day of __________________, 2014.
_________________________________ __________________________________
Theodore Gallup Paul Manson
_________________________________ __________________________________
David Cain Kurt Markarian
_________________________________ __________________________________
Douglas Gamsby Kenneth Meyer
_________________________________
Peter Hill
| 
